Program Details and Registration Information 

Participant Eligibility for the Summer Camp Program

  • Ages:
    • This program is for children 5 to 12 years of age. 
      • If a child is 5, they MUST be turning 6 by September 30th of this year in order to be eligible.  Likewise, a child may NOT be 13 years of age prior to the camp start date of June 1, 2015 to be eligible.  We DO NOT make any exceptions to this rule for the safety of participants based on the structure and operation of this program.
  • Requirements:
    • Participants MUST be able to function in a high-paced group setting without individualized attention (1 staff person per every 10 children ratio).
    • Participants MUST be able to understand and comply with the behavioral rules and regulations established by the Behavior Management Agreement (see below).
    • Participants MUST be adept and self-sufficient in regards to self-help and general hygiene skills.
    • Residency
    • Parents/Legal Guardians of interested participants MUST either live or work in Williamson County in order to be eligible for this program. 


CAMP FEES

The Parks & Recreation Department prides itself in being able to offer your child an exceptional summer program, full of exciting activities, for a reasonable cost.  And unlike many other programs, we offer flexibility to fit your needs.  You are not “locked” into any set number of days your child can attend and you are not forced to pay for any days you do not use. Once registered, you can pick and choose your days and we never have to know up front what days your child will attend completely flexible just for you.

Registration Fee: $25.00 per child                                                                                                  
Daily Fees: $18.00 per day, per child  


ONLINE REGISTRATION (New for 2015)
 If you are applying for Financial Assistance, Online Registration is NOT available.  You must submit an application, complete registration forms and come to the “In-Person” Registration dates set up to register.  See details below.

Online Registration Dates (by location)
 Nolensville & Grassland – Monday, April 20th starting at 6:00am through Friday, April 24th ending at 10:00pm

Online Registration Payments

You will have the option of either:
Registration Fee AND for 5 days of camp
$25.00 Registration Fee & $90.00 ($18.00 per day X 5 days), per child
OR                      
Registration Fee AND for the entire 7 week program
$25.00 Registration Fee & $540.00 for the first child, $510.00 each additional child

    CLICK HERE for details about paying for the whole 7 weeks upfront 

If you choose the “5 Day” option, you are paying for the first 5 days your child attends camp.  Payment for any additional days of camp will need to be made in person, during the summer, at your selected campsite.  You will NOT be able to pay for anything other than registration on-line. 

You may go into the following link to go ahead and set up an Online Account for your family and enter your basic information and that of your child(ren) prior to registration BUT you will NOT be able to actually register for the Summer Camp program until the Registration Dates listed above.  We recommend you set up your account early to speed up the registration process for the Camp Program on the day you are eligible to register for Summer Day Camp.

When you set up your Online Account, it will give you a list of ALL available WCPR department programs that your child is eligible to participate in (including the Sports Camp Series, Sports Leagues and the Art, Science and Technology Camps – these registration links may already be active and you can go ahead and register for any of those additional programs if you would like – those are NOT a part of the General Summer Day Camp program but are additional department programs.

Tip Sheet to help you navigate Online Registration (we HIGHLY recommend you print this first before you open the Online Registration Link)

Waiting Lists/Full Campsites

If a Camp Location reaches maximum registration numbers, the online registration system will automatically cut off registration for that location, will notify you that the site is FULL and will give you the option of being added to a waiting list.  You can choose to do this AND/OR select to register for an alternative camp location. We will notify those on the waiting list by phone regarding their status and likelihood of getting into the site they are wait listed for.

CLICK HERE for ONLINE REGISTRATION & ACCOUNT SET UP



IN-PERSON REGISTRATION INFORMATION

 In-Person Registration will be held for those persons who do not have access to register online or are applying for Financial Assistance.
 
In-Person Registration Dates/Time/Locations:


Grassland Camp Location
Monday, May 4th through Wednesday, May 6th  7:00am to 6:00pm
at the Franklin RecreationComplex, 1120 Hillsboro Road, Franklin

Nolensville Camp Location
Monday, May 4th through Wednesday, May 6th 7:00am to 6:00pm
at the Nolensville
 Recreation Center, 7250 Nolensville Road in Nolensville

Please download the registration forms below, fill them out and bring them with you to registration. If you have any specific questions regarding registration, please call (615) 790-5719 ext. 2044.

Registration Form- (one packet per family)
Medical Form
- (please print, one form per child) 

 


Financial Assistance

  • Financial Assistance is available to those who qualify for a reduced rate.
  • It is ONLY available to Williamson County Residents OR Williamson County Government Employees.  Non-Residents need NOT apply.
  • Applicants are required to submit a completed application, a copy of last year’s W-2 Tax Form or a current pay stub.  Your application WILL NOT be processed without this documentation
  • The Parks and Recreation Department requires a copy of your W-2 and/or pay stub to determine whether you qualify for financial aid. This information is used only for verification purposes and will be destroyed and disposed of after your application is processed.
  • You will be responsible for full fees until any assistance is granted; we will be unable to retro any financial assistance. 
  • You can download an application online or call 790-5719 ext. 2030 to request one.
  • Returned forms will be submitted to Jennifer York, Recreation Superintendent for WCPRD, and decisions regarding Financial Aid will be at her discretion. 
  • DEADLINE for submitting Financial Assistance Applications will be Friday, April 17, 2015.
  • The Financial Assistance Application is NOT your child’s registration.  You must still fill out the registration forms and attend In-Person Registration to complete your registration process.  See “In-Person Registration Information” above for details and registration forms.

Financial Assistance Application   (ONE form per family – not per child)    


Paying for the Entire 7 Week Program Upfront – Save$$$

  • You may choose to pay for the entire 7 week program up front, if so:
    • The amount is $540.00 for the 1st child (A $90.00 savings!!! = One week free!!!)
    • Pay $510.00 for each additional child (Discounted Rate AND One week free!!!)
    • This payment MUST be paid in full at the time of registration or at the campsite on the first day of camp, which is Monday, June 1, 2015.  NO EXCEPTIONS!
    • This payment is NON-REFUNDABLE!!!!